SUNGKYUNKWAN UNIVERSITY SCHOOL OF MEDICINE

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Seminar

Application for Leave of Absence, Reinstatement, and Readmission for Second Semester 2023

GSBMS Date 2023-07-17 오후 5:47:52 Inquiries 322

Students wishing to take a leave of absence/reinstatement and readmission for the second semester of the 2023 academic year should apply as follows.

1. Leave of absence

A. (Before enrollment) General Leave of Absence / General Leave of Absence Extension

- Application period: July 24, 2023 (Mon) ~ September 1, 2023 (Fri)

- Application method: GLS > Application/Eligibility Management > Leave of Absence/Reinstatement Application

* Tuition cannot be paid during the semester of leave, but can be paid in the semester of return.

* All course applications will be deleted upon approval of the leave of absence, and this cannot be reversed, so please make your decision carefully.

* You cannot take a leave of absence if you have overdue library books (you can apply for a leave of absence after returning them).

* You can apply for a maximum of 2 semesters at a time (you can apply for a leave of absence for 2 semesters initially, and then return after 1 semester has passed)

* First-year undergraduate students who have not entered their majors (including reserved majors) must complete the first and second semesters of their first year in order to enter their majors, so they cannot take a leave of absence for only one semester and must return in order.

* Maximum number of semesters you can take a leave of absence while enrolled: 6 for bachelors programs (except for the College of Pharmacy (starting with freshmen in 2022) and 8 for the College of Medicine), 3 for masters and doctoral programs (4 for special programs and 4 for pre-law programs), and 6 for integrated masters and doctoral programs.

 

B. General leave of absence during the semester (after enrollment)

- Application period: After the start of the semester (tuition payment) ~ Nov. 18, 2023 (Sat) [Only available until the last day of 3/4 of the class days].

- Application method: GLS > Application/Eligibility Management > Leave of Absence/Reinstatement Application

* However, new/integrated students and re-entry students are not allowed to take a general leave of absence in the first semester of enrollment, and only reasons due to illness are allowed as an exception (medical certificate issued by a third-party medical benefit organization for at least 4 weeks is required).

* Tuition will be refunded to installment payers by calculating the outstanding amount (see the tuition refund calculation method below).

* Tuition will be refunded differentially based on the date of application for leave of absence as shown in the table below.

(Sungkyunkwan University Academic Regulations Appendix 9-2) Tuition refund criteria

Date of the refund request

Refund Amount

Until the day before the first day of the semester (new, returning students)

Full tuition, including admissions

30 days before the start of the semester

Full tuition excluding admissions

Before the 60th day after the 30th day after the start of the semester

2/3 of tuition, excluding admissions fees

Before the 90th day after the 60th day of the semester start date

1/2 of the tuition amount, excluding admissions fees

90 days after the term start date

No refund

* Tuition refund criteria for graduate intensive programs are different.

* In the event of a tuition refund, the scholarship will be canceled and the full amount of the scholarship must be returned to the school.

 

<Change in tuition refund calculation method for scholarship students (effective from 1st semester of 2020)>

    [Before]: (Tuition - Scholarship) * Refund percentage

    [After change]: (Tuition * Refund percentage) - Scholarship ⇒ If the refund amount is negative, the student must return the amount to the school, after returning the amount, you can apply for a general leave of absence.

    * However, for installment payers, the refund amount is calculated as (tuition * refund percentage) - scholarship - unpaid installment amount,

         If the refund amount is negative, the student must pay an additional amount to apply for a general leave of absence.

 

C. Military enlistment Leave of Absence

- Application period: 4 weeks before the enlistment date (but enlistees after July 17, 2023 can apply after July 17)

- Application method: GLS > Application/Eligibility Management > Leave of Absence/Reinstatement Application

* Students enlisting in the military must apply for a leave of absence through GLS at least one week before their enlistment date, and must attach their enlistment notification letter.

* If you apply for an enlistment leave of absence during the semester after paying tuition, you will be eligible for the next free tuition.

* However, students who apply for a military leave of absence within 3/4 of the class days after the end of the semester (Sunday, November 19, 2023) to the end of the semester (Friday, December 15, 2023), and who have received their grades for the semester, will be eligible for the next paid reinstatement.

* Obligations of applicants for enlistment leave of absence, postponement of enlistment date, etc.

- If you are sent home or postponed after enlisting in the military, you must report to your universitys administration within 7 days and submit supporting documents (such as a return home certificate), or you may be subject to disadvantages such as expulsion.

- If you are sent home or deferred, your enlistment leave will be invalidated and you will be returned to your previous academic status, so if you are on an enlistment leave while still in school, you must return to your studies immediately.

 

D. Pregnancy, Childbirth, and Parental Leave / Pregnancy, Childbirth, and Parental Leave Extension

- Application period: 2023.07.24.(Mon) ~ 2023.11.18.(Sat) [ Can only be applied by the corresponding date of 3/4 class days ].

- Application method: GLS > Application/Eligibility Management > Leave/Return to School

- Documents to be submitted: Medical certificate (pregnancy/childbirth) or family relationship certificate (childcare)

* If you are taking a leave of absence for childcare reasons, only one parent with a child under the age of 8 can take a leave of absence.

* You can apply for up to 2 semesters at a time, and you can take a total of 4 semesters of leave during your enrollment.

* Pregnancy, childbirth, and parental leave periods are not included in the general leave period.

* If you take a pregnancy, childbirth, or parental leave during a semester after paying tuition, you will be eligible for the next free semester.

 

E. Entrepreneurial Leave / Extension of Entrepreneurial Leave

- For details such as application period and documents to be submitted, please check the separate announcement on start-up leave.

 

2. Return from absence (general reinstatement, first semester reinstatement, military reinstatement)

- Application period: 2023.07.17.(Mon) ~ 2023.07.28.(Fri)

- Application method: GLS > Application/Eligibility Management > Leave of Absence/Reinstatement Application

* Students are not automatically reinstated or extended upon completion of the leave of absence period, so they must apply for reinstatement or extension of leave of absence (if there are still semesters remaining).

* If you do not apply for reinstatement or leave extension by the deadline, your leave of absence will expire.

* If you return to school after a one-semester leave of absence, you will be subject to a one-semester reinstatement.

* First-year undergraduate students who have not entered their majors (including reserved majors) must complete the first and second semesters of their first year in order to enter their majors, so it is not possible to take a leave of absence for only one semester and must be reinstated in order.

* Students on leave of absence must apply for reinstatement to register for courses (even in the "Apply" stage before approval).

* Students who are approved for reinstatement must complete all course registration and tuition payment within the timeframe specified in the academic calendar.

* A copy of the discharge certificate or the original resident registration card (specifying the date of discharge) must be attached to GLS when applying for reinstatement as shown in the table below (discharged students must apply for reinstatement with the discharge certificate attached and upload it by replacing it with the discharge certificate in GLS > Application/Eligibility Management > Leave/Reinstatement Application > Leave/Reinstatement Application Status Check menu after the actual discharge).

Type

Required documents

Military discharge

Discharge certificate or copy of ID card

Expected to be discharged within 1/4 of a school day (discharged before 09.24)

Expected discharge certificate

Expected to be discharged within 2/4 of a school day (discharged during Mon, 09.25 - Sun, 10.22)

Expected discharge certificate and Leave of Absence certificate

(Leave of absence must prove that you will be available for at least 3/4 of the class; if not available, a letter from your unit commander (attached) is acceptable)

* A student whose scheduled end of service date is after two-fourths of the school year has passed is not eligible to apply for reinstatement for that semester.

* If an enlisted leave of absence is not reinstated or extended to a general leave of absence (if there are any semester hours remaining) within one year of the first day of the semester that includes the end of the enlistment period, the enlisted leave of absence will be "expired."

<Examples of enlisted leave of absence expiration>

* Discharged from the military between August 29, 2022 and February 26, 2023: Must apply for reinstatement/leave of absence before the start of the second semester in 2023

* Feb. 27, 2023 - Aug. 27, 2023 Discharge: Must apply for reinstatement/extended leave of absence before the first day of the first semester of 2024

 

3. Readmission

- Eligibility: You can apply for re-admission after one year (two semesters) from the date of expulsion.

* Exceptions include expired enlistment leave and academic warning expulsion with graduation (completion) requirements fulfilled.

- Application period: 2023.07.17.(Mon) ~ 2023.07.21.(Fri) by 17:00

- Application method: GLS > Application/Eligibility Management > Re-entry Application

* First-year undergraduate students who have not entered their majors (including those with reserved majors) must complete the first and second semesters of their first year in order to enter their majors, so they must apply for re-entry in time for the semester (however, re-entry in the same semester is possible only if they apply for paid leave).

* Readmission approval is subject to availability of seats and the results of the readmission examination, which will be notified individually prior to enrollment.

* General leave of absence is not allowed in the first semester of re-entry (except for reasons due to illness)

* Students who are approved for re-entry must register and apply for courses according to the academic calendar, and re-entry will be canceled if not registered.